SECRETARY (OFFICE AUTOMATION) with Security Clearance
Summary You will serve as a Secretary (OA) of NAVSUP FLC PEARL HARBORDutieso You will screen appointments for importance and urgency, and using discretion and knowledge of the Commanding Officer (CO), Executive Director (ED), and Executive Officer (XO) priorities and preferences.o You will maintain CO, ED, and XO calendars, using discretion in establishing priorities for commitment of their time.o You will make all travel arrangements for the CO, ED and XO.o You will compose routine correspondence.o You will arrange/coordinate conferences, meetings, special events/ceremonies, and visits from distinguished visitors.o You will receive and review all incoming correspondence and documents routed to the CO, XO or ED for signature, ensuring proper format, grammar, spelling; and relevant background information.o You will maintain inventory of consumable supplies for the office and replenishes them as necessaryRequirements Conditions of Employmento Must be a US Citizen.o Must be determined suitable for federal employment.o Must participate in the direct deposit pay program.o New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification checkTo learn more about E-Verify, including your rights and responsibilities, visit e-verify.govo Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade levelThis requirement is called time-in-gradeTime-in-grade requirements must be met by the closing date of this announcement.o Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.o Males born after 12-31-59 must be registered for Selective Service.o This is a bargaining unit position.o You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on dutyFailure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.o This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sitesYou must be able to travel on military and commercial aircraft for extended periods of timeQualifications Your resume must demonstrate at least one year of Secretary (Office Automation) specialized experience equivalent to the next lower grade level (GS-07) or pay band in the federal service or equivalent experience in the private or public sector performing Secretary work by applying knowledge of clerical and administrative procedures, concepts, principles, and practices sufficient to independently perform a wide range of administrative and technical executive-level support tasksI have experience utilizing a knowledge of DOD Supply Commands organizational functions and structure, military and civilian protocols, and a substantive knowledge of command policies procedures and objectives in order to discern administrative issues needing immediate attention and taking appropriate action, e.gprepare non-technical correspondence, review requests for information, review correspondence prepared by others for consistency with policies and/or prepare non-technical reportsExperience must include a knowledge of various support duties, priorities, commitments, policies, and program goals to provide executive level secretarial, communication, and administrative support, while interacting with senior members, advisors, managers, and other personnel in order to perform the following duties:
1) Acting as the primary liaison for all administrative and technical concerns; 2) Maintaining executive-level calendars, scheduling meetings, and coordinating travel and meetings including site requirements, agenda, and visual aids; 3) Reviewing incoming and outgoing correspondence, and ensuring outgoing correspondence includes proper formatting, spelling, sentence structure, conformance with general policy, and factual information; and 4) Using automated office information software, specifically Microsoft Office applications (Word, Excel and PowerPoint) and the Defense Travel System; the skill of a qualified typist is requiredAdditional qualification information can be found from the following Office of Personnel Management website:
https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentEducation In lieu of general/specialized experience, you may qualify with the following education or combination of both education and
Experience:
Successfully completed two full years of graduate level education that is directly related to the position being filledhttps:
//www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/ A transcript must be submitted with your application if qualifying using educationSee Required Documents for additional informationAdditional information This position is covered by the Department of Defense Priority Placement ProgramAdditional vacancies may be filled by this announcementA tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointmentsFederal annuitant information:
The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitantsPolicy information may be found at:
http:
//www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants:
To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higherICTAP candidates must provide copies of all of the following documentation at the time of application:
1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty locationApplicants who do not provide this documentation will not receive consideration as an ICTAP candidateFor more information about ICTAP eligibility please review the following link:
https:
//www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ)A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific positionPPP applicants will be placed at the FPL, if determined Well Qualified (WQ)To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separationBenefits A career with the U.Sgovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowLearn more about federal benefitsReview our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittentContact the hiring agency for more information on the specific benefits offeredHow You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications aboveIn order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being consideredYour resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this positionTherefore, we encourage you to be clear and specific when describing your experienceWhen the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcementYou will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
o Accountability Attention to Detail CLERICAL SUPPORT FUNCTIONS Customer Service CUSTOMER SERVICE Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning OFFICE AUTOMATION Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork WRITTEN COMMUNICATION You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection processIf selected, you may be required to provide supporting documentationIf after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualifiedPlease follow all instructions carefullyErrors or omissions may affect your rating or consideration for employmentAll eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcementBenefits A career with the U.S Recommended Skills Attention To Detail Customer Service Decision Making Defense Travel Systems Human Resources Interpersonal Skills Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
1) Acting as the primary liaison for all administrative and technical concerns; 2) Maintaining executive-level calendars, scheduling meetings, and coordinating travel and meetings including site requirements, agenda, and visual aids; 3) Reviewing incoming and outgoing correspondence, and ensuring outgoing correspondence includes proper formatting, spelling, sentence structure, conformance with general policy, and factual information; and 4) Using automated office information software, specifically Microsoft Office applications (Word, Excel and PowerPoint) and the Defense Travel System; the skill of a qualified typist is requiredAdditional qualification information can be found from the following Office of Personnel Management website:
https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentEducation In lieu of general/specialized experience, you may qualify with the following education or combination of both education and
Experience:
Successfully completed two full years of graduate level education that is directly related to the position being filledhttps:
//www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/ A transcript must be submitted with your application if qualifying using educationSee Required Documents for additional informationAdditional information This position is covered by the Department of Defense Priority Placement ProgramAdditional vacancies may be filled by this announcementA tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointmentsFederal annuitant information:
The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitantsPolicy information may be found at:
http:
//www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants:
To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higherICTAP candidates must provide copies of all of the following documentation at the time of application:
1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty locationApplicants who do not provide this documentation will not receive consideration as an ICTAP candidateFor more information about ICTAP eligibility please review the following link:
https:
//www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ)A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific positionPPP applicants will be placed at the FPL, if determined Well Qualified (WQ)To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separationBenefits A career with the U.Sgovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowLearn more about federal benefitsReview our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittentContact the hiring agency for more information on the specific benefits offeredHow You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications aboveIn order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being consideredYour resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this positionTherefore, we encourage you to be clear and specific when describing your experienceWhen the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcementYou will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
o Accountability Attention to Detail CLERICAL SUPPORT FUNCTIONS Customer Service CUSTOMER SERVICE Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning OFFICE AUTOMATION Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork WRITTEN COMMUNICATION You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection processIf selected, you may be required to provide supporting documentationIf after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualifiedPlease follow all instructions carefullyErrors or omissions may affect your rating or consideration for employmentAll eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcementBenefits A career with the U.S Recommended Skills Attention To Detail Customer Service Decision Making Defense Travel Systems Human Resources Interpersonal Skills Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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